Chelmsford City Council

Walk leader area

Walk leader rota

You can: 

You need to contact us if you are not available for the walks you are scheduled to lead.

You should not inform walkers that the walk is cancelled until you have checked the rota again. We may have been able to find a replacement walk leader.

If you volunteer as a reserve, you will need to lead the walk if the original walk leader is not available. The leader or back leader will contact you if you need to lead the walk in their place.


Walks and the weather

If you are the walk leader, you need to attend the walk even if you think the weather will stop walkers attending.

You can then cancel the walk, and tell the walkers who have attended that conditions are not suitable.

The exception to this is severe snow and ice, when you can cancel the walk without attending.



At the beginning of each walk you lead, you need to:

  • provide new walkers with registration forms, and collect their completed forms
  • take a register of walkers

You need to send us your paperwork by the 7th of the next month. For example, we need all of the paperwork for walks that took place in January by 7 February.

You need to use the most recent version of the paperwork. We will send you new paperwork each quarter, but you can also download the:    

We will also send you freepost labels each quarter, so you can return the paperwork free of charge.

If your run out of freepost labels or any of the paperwork, you can contact us to ask for more.

You must destroy any old registration forms you have, as we can't use them following the introduction of the new GDPR laws. Instead, you should use the new form above.


Reporting an accident

Accidents don't happen regularly on the Heart and Sole walks. However, if there is an accident which results in injury or nearly results in injury, you need to:

  • complete the accident form when the accident happens, with the person who has, or nearly had, the injury    
  • contact us within 24 hours of the accident occurring    
  • return the accident form to us within five working days of the accident occurring

If you are not sure how to complete the accident form, you can download an example accident report form.


Walk leader meetings

The walk leader meetings for this year will be taking place in the Marconi Room at the Civic Centre on:

  • Friday 24 August 2018 at 1pm

  • Friday 16 November 2018 at 1pm


Volunteer resources

You can look at Walking Health for information about volunteering and leading walks. 

Maps to download for the current quarter walking routes: 


Friends of Heart and Sole Documents

You can download the Friends of Heart and Sole constitution 2015.

You can download the Memorandum of Understanding 2018 

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