We are looking to increase the range of services available at Chelmsford Sports and Athletics Centre (CSAC), by securing a partner for the purpose-built consultation/treatment room.

The partnership would mutually benefit both parties, with referrals to and from the CSAC gym and the tenant's consultation room. 

The partner would offer therapies that complement the centre and support the needs of centre users, the general public and elite athletes.

We will grant the selected company a three-year lease to operate from the room in return for an agreed annual rental income. They will also be able to use gym and track facilities for rehab of individual clients.

Chelmsford Sport and Athletics Centre (CSAC) has a floodlit synthetic 8-lane athletics track and full field event facilities including a 1,000 seat covered spectators stand. 

The indoor athletics training centre also includes:

  • a 60m track
  • a 4-court community sports hall
  • a newly extended and refurbished gym/fitness suite complete with the latest Technogym interactive equipment
  • an activity room,
  • two studios
  • changing and WC facilities

The building has full disabled access and there is a free public car park on site. 

The centre is also home to Chelmsford Athletics Club (CAC), has regional status for athletics, and hosts major athletics events. Chelmsford City Football Club (CCFC) play their homes matches at the centre and have their clubhouse on site. 

The centre had 240,983 customer visits in 2022/23.

The draft lease (subject to contract) includes plans of the centre and consultation/treatment room. We will include the draft lease, which contains the full terms and conditions, in the tender pack when you apply.

Room specifications

  • Location: Ground floor, directly accessed via corridor from reception, adjacent to changing and WC area
  • Size: 10m2 (L 4m x W 2.5m x H 2.6m)
  • Door: Solid
  • Window: None
  • Ventilation: Ceiling mechanical ventilation with associated extract fan to external wall elevation
  • Heating: Yes
  • Sink: Yes, with hot and cold water
  • Lighting: Yes (LED)
  • Flooring: Slip-resistant vinyl
  • Ceiling: Suspended ceiling tiles
  • Other: There is free wifi in the centre

The applicant will need to provide all furniture, equipment and signage.

We will agree terms regarding responsibility for loose fire equipment, depending on risk assessments, Health & Safety Regulations and Insurance requirements.

Applicants must, at all times, comply with all appropriate requirements of Health & Safety legislation and other statutory regulations and have insurance coverage as per the lease.

Access

The tenants clients will be permitted to wait in either the centre reception or seating area.

The tenant will also have access to the indoor and outdoor facilities, including the gym, for rehab work with clients (subject to contract).

The centre's current opening hours are:

  • Monday to Friday: 7am to 10pm
  • Saturdays: 8am to 6pm
  • Sundays: 9am to 9pm

Bank holidays may have reduced hours or closure.

Rent

Rent would include all rates and utilities (excluding telecoms) subject to fair use. Bids should reflect this.

VAT would be referenced as applicable in the lease. The rental of the room under a lease is currently VAT exempt. 

Green massage couch in room which includes small sink
Panoramic view of treatment room

Furnishings for example only. Tenant to supply furniture and equipment.

If you are interested in this opportunity, we strongly encourage you to visit the site before submitting a bid. 

You can arrange a visit by contacting the Centre Manager, Justin Hubbard, via

When you arrive, you need to report to CSAC reception, to notify staff you are on the premises.

You should complete a site visit before the clarification deadline, so we can answer any questions.

If you do have a question, you need to submit it via our Delta eSourcing portal. We will publish updates to all bidders, containing our responses.

You can download the full tender pack and submit your bid via our Delta e-Sourcing portal.

Submit a bid now

We will only accept submissions via the portal. You can submit your bid at any time before this deadline. If you do so, Delta will securely hold your documents and release them to us after the deadline has passed.  

We strongly suggest that you allow sufficient time to upload the required documentation, as the process can be time consuming.

You can get help on using the Delta eSourcing software via their telephone helpline on 0845 270 7050. (You should only use this number for technical help about the portal. They will not be able to assist you with the bid itself.)

You need to review the our proposed lease terms, which form part of the tender pack. The draft lease is subject to contract and intended to show our intentions of the terms for the successful applicant. We will agree the final lease with the selected applicant.

We appreciate that a degree of partnership is needed to achieve a successful outcome for both parties. If you have any issues of concern from the draft lease, you should raise them with us before the deadline.

We will evaluate compliant submissions against how they meet the aims of the project, quality and proposed rental income for CCC. We will give a 60% weighting to our quality criteria and 40% to financial return.

We will score each bid and select a contractor on the basis of the most economically advantageous tender (MEAT).

If a bid scores a zero in any criteria, the bid will immediately fail. You should include confirmation and evidence in relation to the pass/fail criteria, as well as a response to the scored quality and pricing criteria.

You can find full details in the tender pack when you apply.

  • Publish quotation documents: Wednesday 31 January 2024
  • Site visits: Thursday 1 February to Wednesday 28 February 2024
  • Deadline for clarification questions: 5pm on Wednesday 21 February 2024
  • Deadline for submissions: 12pm on Wednesday 28 February 2024
  • Evaluation of applications: Wednesday 28 February to Friday 8 March 2024
  • Interview period: week commencing Monday 11 March 2024
  • Contract award notification: week commencing Monday 18 March 2024
  • Contract start date: April 2024

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